Build a Cost Rate
Compute the fully-loaded hourly cost for a team member. Pushes to a separate Calculator row on TaskFlow's Rates matrix — your
default_cost_rate stays untouched until you copy it over.
?
Quick calc
Base pay
step 1
What you actually pay this person before any taxes, benefits, or overhead.
Toggle salary vs. hourly — we'll annualize either way.
Worker
Pay basis
$
/ yr
hrs
wks
Payroll taxes (employer-side)
step 2
What it costs your business in taxes for every dollar of base pay. Defaults reflect typical US small-business
employer-side rates — adjust for your state and workers' comp class.
%
Default 7.65% (6.2% SS + 1.45% Medicare).
%
FUTA 0.6% + state SUTA varies; ~1% is a safe ballpark.
%
Class-code dependent. Office work is low; field/trade higher.
%
Local payroll taxes, disability, etc. Optional.
Total payroll-tax burden
9.15% · $0 / yr
Benefits & fringe
step 3
What you contribute on top of pay. Health is usually the largest line; retirement match is % of pay.
$
/ mo
Employer share of medical/dental/vision premiums.
% of pay
401(k)/SIMPLE match. Enter your effective % of base pay.
$
/ yr
Life/disability, phone stipend, training budget, etc.
Total benefits
$0 / yr
Available hours & overhead
step 4
People aren't billable 100% of the time. Subtract paid time off, then apply a billable utilization % to the rest.
Add an overhead allocation if you want rent/software/admin spread across each person.
days
days
days
%
Of remaining work hours, how much is actually billable to clients.
$
/ yr
Extra overhead on top of Business expenses (e.g. one-off equipment).
Billable hours / yr
0 hrs · 0 after PTO
Optional: bill rate from margin
bonus
If you want, we'll suggest a bill rate from a target margin (gross margin = (price − cost) / price).
A 50% target means cost is half of what you charge. Pushed to the Calculator row on TaskFlow's Rates matrix — copy into
default_bill_rate by hand.
%
Higher margin = higher bill rate. Above ~95% is unrealistic.